The Residence Society maintains a number of standing committees that are recreated at the beginning of each new year. Each committee has a specific membership and mandate that is written into policy. Additionally, committee members can be contacted by email using the address provided. If your email warrants a reply, either the committee chair, or a designated secretary will respond. Alternatively, inquiries may be sent to Secretary@ressoc.queensu.ca
Constitutional Affairs and Ethics Committee (CAEC)
This committee focuses on carefully considering all proposed policy changes, whether it be to the bylaws, constitution or to a secondary policy.
Whenever a change is proposed to the General Assembly, the recommendations are first passed down to this committee where all angles of the proposed changes are carefully contemplated.
The secondary mandate of this committee is to hear complaints of ethics violations against senior ResSoc staff. Although this doesn’t happen often, the committee has a strict guideline for handling these situations.
View the CAEC Charter Here
Finance and Audit Committee (FAC)
This committee has three important mandates for which it meets at least once a month (sometimes more often). The first is to keep a close watch on the Society’s finances for which the Chief Financial Officer will present periodic statements of Revenue and Expense as well as Assets and Liabilities. These statements are discussed and clarified by the CFO so that all members of the committee can be assured that the Society is in good financial health.
The second mandate of the committee is to order a yearly audit of the society’s finances, generally conducted over the summer, by an outside accounting firm. The results of the audit will then be discussed with the auditor at this committee and any rectifying actions taken by the CFO.
Finally, this committee ensures that all financial policy and procedures are well understood and being followed by all Society officers. The committee may occasionally recommend changes or updates to existing policy to the General Assembly. The committee is formed using House Presidents and Residence Facilitators as voting members. Additionally, the Chief Financial Officer of course attends every meeting, as well as the President when possible. Finally, the committee also has an experienced outside member to guide the committee which is typically a faculty person experienced with finance and accounting.
This committee distributes non-academic discipline fines to First Year Experience Fund candidates based on merit of application.
Fine Revenue Allocation Committee (FRAC)
The Elections Committee works with the Chief Electoral Officer to ensure Floor Rep/First Year Chair/House President/Executive elections are run smoothly. There is one Chief Returning Officer, who is responsible for enforcing the constitution and the bylaws, as well as the decisions of the CEO(Chief Electoral Officer) during election. They promote positions that are up for election, arranging all ballots and materials for election and report to General Assembly.
First Year Advisory Committee
The first year advisory committee is made up of up to twelve first year students that act as advisors to the council on a broad range of policy issues. They increase the general awareness of the nature of the society, improve communication between first years and the society and advise the executive board on agenda and discussion settings for the General Assembly
The FYAC Charter can be found here: FYAC Charter (March 10th, 2019)